PayPal QuickBooks integration that reconciles to the penny

PayPal transactions can reach QuickBooks through an app or a bank feed, but the common setups import the net deposit and leave the fee buried. Booking gross revenue and the PayPal fee separately is what makes the sales receipt minus the fee equal the deposit.

Authorize both accounts, choose the income account for gross sales and the expense account for PayPal fees, decide whether transactions post as sales receipts or invoices, then pick a schedule. The one decision that matters is keeping fees on their own line rather than netting them.

Treat PayPal as its own bank account in QuickBooks, post gross sales in and fees out, then record the transfer when you move money to your real bank. Reconciling the PayPal balance separately is what stops the fee difference reappearing on every statement.

Post the fee as an expense to a merchant fee account on the same date as the transaction, not as a reduction of income. Netting fees into revenue understates both sides of the income statement and makes any later fee analysis impossible without reopening the period.

The PayPal QuickBooks integration from Adapters posts PayPal sales, refunds, and fees into QuickBooks as sales receipts and expenses, so the net deposit matches your bank feed. Setup is no-code and field mapping takes about a minute.

Yes. This PayPal to QuickBooks connector ships prebuilt: the field mapping is wired the moment you pick the pair, transforms are included, and the first sync can run within minutes. No code or engineering sprint required.

Pricing is flat and monthly: Starter at $49, Growth at $149, Scale at $399. Every plan includes this pair, visual field mapping, and per-record logs. There are no per-task or per-row fees, so the bill stays the same as volume grows.

Hourly on Starter, every 5 minutes on Growth, and down to every minute on Scale. Failed records retry automatically with backoff, and alerting plus a full per-record log come standard on every run.

No. Fields are auto-mapped the moment you pick the pair, and you can rewire any mapping visually before the first sync. Gross amount posts as revenue and the PayPal fee posts as a separate expense against your fee account, so the sales receipt minus the fee equals the exact net that hits your bank. Currencies and timestamps convert to your QuickBooks company settings.